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6 Ways to Improve Remote Project Management Offices
An increasing number of teams work remotely today for many reasons. Even though there are collaboration tools like Slack, Office 365 / Teams, and Atlassian, remote work can still be challenging. However, your teams must have the ability to work virtually to maintain business operations without impacting their productivity.
Table of Contents
In order to make remote project management office (PMO) services a success, you need to overcome significant challenges, including:
- Time zone differences
- Communication issues
- Turnover
- Technology
- Access to data
- Organizational and cultural awareness
However, when done right, the remote PMO benefits outweigh the risks. Managing a virtual project management office can have zero impact on performance. In fact, they can actually cost less than being on-site.
If you’re wondering how to manage a remote PMO, here are our six considerations to improve your performance.
IN BRIEF
1. Infrastructure
According to a 2019 PM Summit Survey, 72% of PM professionals believe remote working increases efficiency. When it comes to remote working today, many are still coming up to speed. Dropped calls and sharing files are some of the most basic challenges we’ve all worked through.
Our remote project management offices benefit from secure IT access points and video chat technology. It gives the feeling of being just across the hall from the client even while not physically in contact. Our consultants are able to work remotely to keep different types of projects going no matter what. This includes establishing the right tech at home while working with clients to establish remote project management office methodologies.
Today, everyone realizes how long it takes to establish ideal working conditions for your virtual team. They’re a reminder that infrastructure is the most important consideration to ensure that work does not grind to a halt.
2. Team Hubs
While working remotely has been proven to boost productivity, reduce turnover, and decrease operating costs, it does carry one major flaw – isolation. By having a team physically in the office, we gain a natural boost in team spirit.
Wherever possible, consolidate your remote workforce into team hubs, thereby boosting morale and team productivity. While working remotely, you can stay connected with chat rooms, daily stand-ups, and regular check-ins.
3. Experience
Hiring managers agree that hiring has gotten harder, with 59% agreeing that skills are more specialized than 3 years ago. We recommend partnering with a leading project management provider with experience in delivering remote PMO solutions. They will provide you the best talent and project management tools when you need it.
We recruit highly skilled engineers trained in multiple project management methodologies and our latest delivery practices. That way, they can offer you the highest value.
4. Language
Unfortunately, remote project team members can often miss out on non-verbal cues from in-person meetings. Video conferencing helps during meetings to establish presence and connection between the teams.
However, as so much of project management is based on communication, conversing in your native tongue is a great advantage. Our PMO methodology involves multilingual consultants, allowing them to talk easily with clients around the world, in-person or online.
5. Organizational Knowledge
While working remotely has gone global, some do feel out of sight, out of mind. We believe a large part of the success of a remote team is based on the strength of their relationships. Because we’ve supported our clients for decades, we know their organizational culture and how things really get done.
Additionally, we support our PMOs with team leaders assigned to their Team Hub, providing immediate direction and guidance. The team is aided by a network of project management consultants in the client’s organization. They’re sharing lessons learned, best practices, and knowledge.
6. Robust Transitions
In ideal conditions, not all project management activities should be delivered remotely. We work with the client to determine which phases of each program should be delivered remotely or onsite. We call it “adaptive virtualization”.
Before delivering any work remotely, we organize a thorough, in-person transfer of activities with the client. This transition solidifies strong relationships that will lead to greater success.
As more teams move towards virtual PMO offerings, we should see increased productivity, reduced operating costs, and better access to talent. Therefore, there will be increased value from project management services.
Doing remote project management offices right with zero impact on performance may not be easy. However, the odds are much higher than “remotely possible”.
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